BC Transit occasionally records or transcribes virtual meetings. Participants are notified in advance whenever this occurs.
Cameras and microphones are off by default. Audio and video participation is voluntary — participants choose to enable them with the knowledge that the meeting is being recorded. As an alternative, participants may contribute through meeting chat and will not appear in the recording or transcription.
Meeting chat is not captured in recordings. Chat messages are retained for 30 days under BC Transit’s standard Microsoft Teams retention policy. Video recordings and transcription files are stored in BC Transit’s Microsoft 365 environment and deleted after 30 days. In exceptional circumstances, recordings may be retained as official records where they are the sole documentation of a decision or commitment made during the meeting.